You know just how vital document notarization can be if you’re running a business. You also probably know that this process can require time and effort. People have to go to the notary public directly, schedule their time, and find a notary nearby.
While you’re doing all these things, your business is suffering. So why not focus on your core business processes instead of wasting time on mundane tasks? Well, with online notarization becoming a legit option that brings various benefits, you finally can.
Here are some of the advantages of online notarization to keep in mind.
- No more paper
Most modern companies are looking to streamline their operations, reduce clutter, and emphasize efficiency. One of the ways to do this is to switch to digital solutions wherever possible. For example, you can do it using a tool instead of managing your finances on paper.
Notarization also requires printing, making documents, and writing on paper, but if you do notarization online, you’re completely removing paper from the picture. That means less clutter, finding essential documents more quickly, and not losing track of important agreements.
- Don’t miss business opportunities
Traditionally notarizing documents requires time. You can’t just find the right time, place, and date, where you and all the parties involved (including the notary public) will meet and sign the documents.
The whole time you’re doing this is wasted in terms of business. You could be out there finding new customers, engaging leads, improving products, or creating marketing campaigns that would improve business results. In other words, doing this remotely saves you a lot of time you could use more productively to grow your business.
- Better customer experience
Customers are often the reason why you need a notary public. For example, banks constantly need to notarize documents about loans or credits. Traditionally this process can last a couple of days, and customers don’t want to wait, especially if they need quick help.
Furthermore, they often have to be physically present at the notary public, complicating things further. With online notary services, they don’t have to go through any trouble. Customers can go through the process online using their laptop or computer and give a digital signature.
Not only will your business get many benefits from RON, but so will your clients, who will be eager to recommend your business to their friends, family, and business partners.
- Online notarization is constantly available
Sometimes you will need to notarize a document urgently, but your notary public might not be working, leading to slower ROI and even making some customers give up on the deal. Establishing a smooth process that allows you to do your business is essential.
When handling this remotely, you can always find some company ready to get the job done right away. Many of these businesses have different work hours as they want to cover all time zones and companies that might need their services.
- Better security
Carrying around essential documents can be risky. On the other hand, you can quickly lose your documents, or someone can copy them. Paper agreements can be a massive liability for many different reasons, and it’s imperative to secure them as best as possible.
But when getting remote online notarization services, all of the actions are done through a single platform. All of the parties involved join the conversation using their internet devices, and there’s no risk of someone taking away your paper. On top of that, these documents are later safely stored with the service provider.
- Faster notarization process
With digitalization, the whole process is finished in a day, including drafting documents, signing, notarizing, and sending them. All the parties involved can find some time during the day to sit in front of a device and get this done. After all, everyone wants to finish this up as quickly as possible.
You will have more time to work on various aspects of your business. At the same time, customers will appreciate that they didn’t have to wait for days and go through all the trouble of traditional notarization.
- It’s cheaper
Digital notarization costs money, but it’s cheaper than the traditional approach. Many companies have long documents that require hundreds of pages to be drafted and printed. When you do this constantly, the costs can pile up quickly.
There’s no need to invest in printers, maintenance, changing cartridges, and buying paper with remote online notarization. You simply send out digital copies to everyone, and if they want, they can print them out on their own.
As a business owner, you need to stay competitive. You need to take care of so many aspects of your business. You have to use your time wisely and focus on the most critical processes. One way to do this is to adopt online notarization, so do this as quickly as possible.